Update Infos: Payroll accounting

The update to CashCtrl 2.0 causes changes in existing accounts registered before 1.3.2025. Here we explain what happens in which areas of the organization in CashCtrl.

Contents

  1. New accounts and numbering
  2. Clean up duplicate accounts
  3. New persons (insurances)
  4. AGB adjustments

1. New accounts and numbering

PRO Accounts: To make payroll accounting work, new accounts are added to existing organizations. These are created in the Personnel expenses category. If an account number already exists, the automatically created account is given the same number with an appended .1. In the screenshot, this is the case for account 5820.1 Travel expenses, for example.

There are various options for dealing with these duplicates. See next step.

FREE accounts: if the newly created accounts are not required for a possible PRO upgrade or later use of payroll accounting, they can be deleted. If an upgrade to PRO is carried out, the accounts must be entered in the salary types. If you find this too difficult, simply set the accounts to inactive.

The list of newly created accounts:

5005    Social insurance benefits
5890    Private shares of personnel expenses
5600    Administrative salaries
5003    Commissions
5002    Profit-sharing
5830    Flat-rate expenses
5823    Other actual expenses
5822    Accommodation expenses
5821    Meal expenses
5079    Withholding tax
5074    DIB

5073    Accident insurance
5072    Pension funds
5070    OASI/DI/IC/UI
2274    Creditor DIB
2273    Creditor accident insurance
2272    Creditor FCF
2271    Creditor OASI/DI/IC/UI
5071    FCF
5001    Allowances
2270    Creditor pension funds
5820    Travel expenses
2222    Payroll clearing account

2. Clean up duplicate accounts

Case 1: The account was used, but for a different purpose: If it has a different function / name, the account can of course be kept.

Case 2: The account was not used, i.e. it has no postings: Delete account 5820 and rename account 5820.1 or remove “.1” from the name. Done

Case 3: If the account has already been used, the salary type must be adjusted. Open the Salary types tab via Settings Salary configuration. Edit the salary type Travel expenses and change the account in the Debit field to 5820 Expense allowances.

3. New persons (insurances)

To make payroll accounting work, new people (demo insurances) are added to existing accounts. How these are changed or how existing contacts are converted to insurances can be read in the insurance tutorial .

 

The newly created insurances are:

INBVG01 Demo-Versicherung (BVG, UVG, KTG)
INAHV01 Demo-Ausgleichskasse (AHV, FAK)

4. AGB addition

From March 1, 2025, a paragraph (7.) on the new "Employees" option will be added to our Terms of Use.

7. Employees
The payroll module is available exclusively for PRO and ENTERPRISE accounts and is not accessible for FREE accounts.

For payroll processing, an additional fee per employee is charged on top of the base price for each employee for whom a salary statement is generated during the current paid billing period. The fee is charged per employee, not per salary statement.

Both users with login access and employees without login access are considered employees. If an account includes three users in the base price, these also count as three employees. If additional users are purchased, the number of included employees increases accordingly (e.g. +5 users = +5 employees).

Difference between users and employees:

A user (with login) is automatically considered an employee (without login).
However, an employee (without login) is not considered a user (with login).

If the account holder wants to generate salary statements for an employee and grant them access to the application, a user license must be purchased. If payroll processing is required without providing login access, an employee license is sufficient.

Let's go with Payroll accounting

First steps and preparations for payroll accounting

Create employees

Add insurances

Salary statements Monthly salaries