Configuration: QR-bills with and without QR reference (and EU GiroCode)

Tutorial: Create QR invoices with and without ISR and send the PDF. And for invoices to Europe there is the GiroCode.

Content 

  1. Create / add bank account details
  2. Add sender address in Location
  3. QR-IBAN and QR-Reference / ESR-ID
  4. Customize layout
  5. QR Invoice Europe (GiroCode)
Screenshot of a QR invoice

1. Create / add bank account details

If no bank account details have been entered yet, do so under Accounts Tab Bank accounts. The bank account details can be entered here.

If only an IBAN is entered, but no QR-IBAN, CashCtrl will automatically generate a reference number according to ISO-11649 standard. So to use reference numbers the QR- IBAN is not mandatory.

Confirm with Save.

Screenshot of the bank account tab, where a bank account can be entered

2. Enter the sender address in the location

If the “First steps” checklist has not yet been ticked off, a location must be entered under Settings Locations. This is necessary so that a sender address is available on the QR part.

 

Edit location screenshot

3. Optional: QR-IBAN and QR reference / ESR-ID

QR-IBAN: In order to work with a Swiss ESR reference number, a QR-IBAN must be created. This can be provided by the financial institution.


QR reference / ESR-ID: The QR reference has 27 digits, or 26 digits + check digit. The first digits in the QR reference are zeros by default. Optionally, the user's own ESR ID, or whatever is desired, can be entered for the first 1-8 digits. But this is optional, otherwise just leave the field empty.

4. Customize layout

To display the QR code with the payment section on documents, a corresponding layout with the abbreviation QR in its name must be selected. The following standard layouts are available:

  • Digital, Swiss QR
  • Digital, Swiss QR, with article image
  • Digital, Swiss QR, with article images
  • Print, Swiss QR, window left
  • Print, Swiss QR, window right

More on this in the layouts tutorial

Screenshot of the drop-down menu with selection of layouts

5. QR Invoice Europe (GiroCode)

If invoices are to be sent to other European countries (within Europe, e.g. to Germany), the European QR invoice with the GiroCode can also be used. The only requirement is that the invoice is issued in euros.

The QR Invoice Europe is configured and used in exactly the same way as the Swiss QR Invoice. The following layouts are available for selection:

  • Digital, QR, Europe
  • Digital, QR, Europe, with article image
  • Digital, QR, Europe, with article images
  • Print, QR, Europe, window left
  • Print, QR, Europe, window right
Finished QR Invoice Europe with GiroCode