1. What data can be imported?
- Journal: bank transactions as camt053, camt054 or MT940 file
- Inventory: articles
- People: contacts
- Files: Documents and files
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Change of accounting software — data import and export
Tutorial: How to proceed when changing software and which data and formats can be imported and exported.
Content
- What data can be imported?
- Before changing: close previous bookkeeping
- Journal: Bank account movements
- People: Import contacts and articles data
- Files: Documents, files (file upload)
- Which data can be exported?
- Good to know: Backup and restore
2. Before changing: close previous bookkeeping
If you want to switch to CashCtrl, we recommend closing the previous accounting at year-end, mid-year or month-end. This is the basic way to start accounting with CashCtrl with the opening entries at a given date. Journal entries cannot be transferred from other accounting programs.
3. Journal: bank transactions
Transactions from your bank account can be loaded into CashCtrl via a transaction import. Supported are camt053, camt054 and MT940 files. You can get these files from your bank on request.
4. People / Inventory: import contacts and articles data
Contacts
Contacts do not have to be typed manually, but can be conveniently loaded into CashCtrl with an importer for Excel, CSV and vcf (vCard) files. Duplicates can be recognized and entries can be complemented.
Articles
Your article master files do not have to be added again in CashCtrl. They can also be imported comfortably into the inventory. Excel and CSV files are supported.
5. Files: Documents and files (file upload)
Files are stored centrally in CashCtrl in the Files module. The file manager shows an overview of all files available in CashCtrl. Documents that are imported as attachments to book entries are also stored here. In the same way, documents from the previous accounting can be stored here.
6. Which data can be exported?
- Journal: Book entries as PDF , Excel or CSV
- Inventory: Articles as Excel or CSV
- Orders: Single documents as PDF or multiple / all as .zip
- People: Contacts as Excel , CSV or vcf
- Files: Single documents or receipts as .zip
- Reports: account statements and reports as PDF , Excel or CSV
7. Good to know: Backup and restore
Backups cannot be saved locally on your computer. CashCtrl offers a backup function, whereby the backups are stored at different server locations than the current accounting. Thus, the data is stored in different locations and therefore very safe.
