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Tutorial: Correctly post additional income with a book entry template.
Content
An invoice was issued for 90.- and 100.- is transferred. What to do with the 10.- additional income?
The excess amount can be refunded by credit note or — if it was intentional, i.e. a tip or a donation — the excess must be booked as so-called additional income.
In the order overview, go to the relevant category via Configure, in our example Invoices. Add a new book entry template in the tab Book entry templates, give it a relevant name and set the account where the additional revenue should be booked. As a standard, the account is 3600 Other trading revenue.
Then check Allow tax rate and select the appropriate tax rate so that the additional income is properly taxed. Apply and Save completes the process.
The payment of 100.- is entered normally via Next step Paid Add payment. In the orders overview via the dropdown More Book entries the book entries that belong to the order can be viewed. Here you can see the discrepancy of 10.- in the lower right corner, because -10 are "open".
To eliminate the discrepancy, the additional revenue is booked in the next step.
The additional revenue of 10.- can be entered either in the booking dossier (More Bookings Add) or in the order overview Next step Additional revenue.
The tip or the amount of the additional income must be negative in order to balance the debtor account in height of the overcharged amount.
As soon as the book entry of the additional revenue has been entered, the "balance" in the booking overview of the order is balanced and no more open amount is shown.
