How to allocate Twint / Stripe / PayPal fees manually

Tutorial: How are fees from payment providers booked? Here is an overview of how the manual postings can look.

Content 

  1. How do I book a Twint payment?
  2. How is a Paypal payment booked?
  3. How to book Stripe payments
  4. More clarity with a collective book entry
light bulb with twint stripe paypal logo illustration

How do I book a Twint payment?

A product is sold for CHF 100, plus CHF 7.70 (7.7%) VAT, so the invoice amount is CHF 107.70. Of this, Twint keeps CHF 0.20 as a fee (as of 2022) and transfers CHF 107.50 to you. But what happens to the 0.20?

Manual book-entries
The book-entries for a clear Twint incoming payment:

Debit / Credit, Amount:

  • 1101 Twint / 3402 Revenue account XY, CHF 107.70
  • 6940 Twint fees / 1101 Twint, CHF 0.20
  • 1020 Bank / 1101 Twint, CHF 107.50

Book-entires with invoice document
You receive a payment on your bank. Then you book a new payment, i.e. only 107.50. CashCtrl indicates that there is still CHF 0.20 open. You book this with a book entry template on "6940 Twint fees". You can enter book entry templates via Settings Order categories  Invoices  Book entry templates.

How do I book a PayPal Payment?

A product is sold for CHF 100.-, plus CHF 7.70 (7.7%) VAT, so the invoice amount is CHF 107.70. PayPal keeps 3.4% of this amount (=CHF 3.65) plus a fee of CHF 0.55 (as of 2022), in sum CHF 4.20 and transfers the rest to you.

Manual book-entries
The book entries for a clear incoming Paypal payment:

Debit / Credit, Amount:

  • 1102 PayPal / 3402 Revenue account XY, CHF 107.70
  • 6941 PayPal fees / 1102 PayPal, CHF 4.20
  • 1020 Bank / 1102 PayPal, CHF 103.50

Booke entries with invoice document
You receive a payment on the bank. Book the effectively transferred amount. CashCtrl indicates that there is still a difference open. You book this with a book entry template on "6941 Paypal fees". You can enter book entry templates via Settings Order categories  Invoices  Book entry templates.

How do I book a Stripe Payment?

A product is sold for CHF 100.-, plus CHF 7.70 (7.7%) VAT, so the invoice amount is CHF 107.70. Stripe keeps 2.9% of this amount (= CHF 3,10) plus a fee of CHF 0.30 (as of 2022) and transfers the rest to you.

Manual book-entries
The book entries for a clear incoming Stripe payment:

Debit / Credit, Amount:

  • 1103 Stripe / 3402 Revenue account XY, CHF 107.70
  • 6942 Stripe fees / 1103 Stripe, CHF 3.40
  • 1020 Bank / 1103 Stripe, CHF 104.30

Booke entries with invoice document
You receive a payment on the bank. Book the effectively transferred amount. CashCtrl indicates that there is still a difference open. You book this with a book entry template on "6942 Stripe fees". You can enter book entry templates via Settings Order categories  Invoices  Book entry templates.

More clarity with a collective book entry

CashCtrl PRO offers a collective booking function, so that the clarity is even better. Since the amount of the fee is already known, the two profit-related bookings can be created together.

Let's assume that the transfer from the payment provider is delayed:

Collective entry:

  • 1103 Stripe / 3402 Revenue account XY, CHF 107.70
  • 6942 Stripe fees / 1103 Stripe, CHF 3.40

Payment entry:

  • 1020 Bank / 1103 Stripe, CHF 104.30

Let's assume the payment provider transfers immediately:

Collective entry:

  • 1103 Stripe / 3402 Revenue account XY, CHF 107.70
  • 6942 Stripe fees / 1103 Stripe, CHF 3.40
  • 1020 Bank / 1103 Stripe, CHF 104.30
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