Enter supplier invoices

1. Create categories for expenses

Create a new category in the inventory in the sidebar under Categories using the small plus sign . In the example, there is one category, Expenses, and four subcategories.

The expense account is stored under the subcategories.

2. Enter expense items in the inventory

Create a new article using the Add button below the Article tab.

Ensure that the correct category is selected for the article. Alternatively, after saving, use drag & drop to assign the articles to the category of the same name.

3. Enter creditor invoices

Switch to Orders and the Purchase tab. Create a new purchase invoice by clicking Add. Set the invoice date and business partner, then select an item by clicking Add via . 

The cursor is directly in the search field for the item number. Now enter the first few letters, e.g., for material costs, enter “Mat...” and select the item. Use the tab key or click with the mouse to jump to the Gross CHF field and enter the amount. Add further items or transfer an item.

Complete the creation process by clicking Save & Open.

4. Attach original PDF (optional)

In the preview, switch to the PDF tab and add the receipt or original invoice as a PDF file using drag & drop or the Upload file button.

5. Check open creditors

In the Reports section, click on the Debtors & Creditors set. The Open Creditors report shows all purchase invoices that have not yet been paid. The due date makes it easy to check which invoices are due and when. You can switch directly to the corresponding order by clicking on the icon next to the invoice number.

6. Execute payment run

In the Purchase tab, open orders can be sorted by due date. Select all desired orders and click Next Step Create Payment Order to generate a pain file that can be imported directly into your online banking system.